| | TASK | DETAILS | WHO | TIMELINE – Minimum | CURRENT | CONFIRMED |
| 1 | Set Reading Date | WiS | | 4 months ahead of time | DATES here | DATES here |
| 2 | Confirm Reading Date | DGT – Fr. Pavel | | 4 months ahead of time | | |
| 3 | Confirm date with M. Hecht | E-Mail | | 4 months ahead of time | | |
| 4 | Decide Theme | WiS | | 4 months ahead of time | | |
| 5 | Solicit Readers | WiS | | 4 months ahead of time | | |
| 6 | Solicit MC | WiS | | 4 months ahead of time | | |
| 7 | Set up Rehearsals | DAZ or at a home | | 1 month ahead of time | | |
| 8 | Advertising (Facebook) | solicit infos | | 2 months ahead of time | | |
| 9 | DAZ – inform of dates | E-Mail | | June for December reading | | |
| 10 | Mass E-mailing | E-Mail | | 1 month ahead of time | | |
| 11 | Postcards | Design | | 3 months ahead of time | | |
| 12 | Postcards | Order | | 2 months ahead of time | | |
| 13 | Postcards | Pick-up | | 2 months ahead of time | | |
| 14 | Postcards | Distribution | | 2 months ahead of time | | |
| 15 | Tickets | Design | no | 3 months ahead of time | | |
| 16 | Tickets | Print | no | 2 months ahead of time | | |
| 17 | Tickets | Pre-Sale | no | 2 months ahead of time | | |
| 18 | DGT Contract | Sign, give to DGT | Cindy ? | 1 month ahead of time | | |
| 19 | Program | Line-up | | 1 month ahead of time | | |
| 20 | Program | Editing | | 1 week ahead of time | | |
| 21 | Program | Print | | 1 week ahead of time | | |
| 22 | Send M.Hecht piece descriptions | Mood | | 1 month ahead of time | | |
| 23 | Stage decorations | Theme based | | 1 week ahead of time | | |
